Recordkeeping for Private Applicators
This summary and interpretive guidance relates to the Indiana recordkeeping regulation (355 IAC 4-4) for use of restricted use pesticides (RUP) by private applicators. It is suggested that both this summary and the regulation be reviewed in their entirety for a full understanding of the recordkeeping requirements.
View the Private Applicator Recordkeeping regulation.
Section 1.5:
- Records are to be kept by the private applicator (farmer) applying RUP's for himself. This requirement became effective in 1993.
View the specific records to be kept as identified on the sample recordkeeping form (pdf, 15kb)
- These records are also to be kept for at least two (2) years.
- The final complete records must be created within 30 days of the application. However, documentation used to create the complete final record must be kept from the date of application until the final record is completed. For example, a private applicator may use a combination of field notes and other documents to make up his records. This is acceptable as long as all of the required informational items are present and the private applicator can readily pull the information together for each application.
- Records need not be kept on a special form, but use of one of the several forms designed for this purpose is certainly acceptable.
Section 2:
- In addition to OISC (Office of Indiana State Chemist), the records must, upon request, be made available to licensed health care professionals who are treating pesticide exposure patients.
Inspection and Enforcement:
- OISC does not anticipate becoming involved in a large-scale records inspection program. However, we will continue to inspect records as part of our ongoing routine inspections and complaint follow-up investigations.
- Most recordkeeping violations will be handled at the state level with enforcement ranging from warnings and citations to civil penalties (from $0 to $100 per violation for private applicators).
Specific questions about the requirements or requests for acceptable recordkeeping forms or guidelines may be directed to your local Cooperative Extension Service Office or George Saxton (of OISC) at Telephone: 765-494-1582 or by e-mail: saxtong@purdue.edu.