Recordkeeping

Pesticide Recordkeeping Requirements in Indiana

State and federal laws require specific recordkeeping practices for various pesticide-related activities. Below is a summary of those requirements for individuals and businesses operating in Indiana.

Application of Restricted Use Pesticides (RUPs)

Restricted Use Pesticides (RUPs) may only be applied by certified applicators or by noncertified individuals working under the direct supervision of a certified applicator.

View the current list of Indiana-registered RUPs.

Application records must be retained for at least two (2) years. No specific format is required; records may be kept on paper or electronically. Records must include:

1. Name of the customer, property owner, or site custodian.
2. Address, geographic coordinates, or a general location description of the application site.
3. Name of the person making the application.
4. Name of the certified applicator responsible (if different from the applicator).
5. License number of the responsible applicator.
6. Date of application.
7. Start and stop times of the application.
8. Description of plants, crops, animals, commodities, or sites treated.
9. Target pests.
10. Area or quantity treated (e.g., acreage, number of plants, structural sections).
11. Brand name(s) of the pesticide product(s) applied.
12. EPA registration number(s) of the product(s).
13. Amount of each product used, expressed as:
    1. Packaged product; or
    2. Diluted mixture and concentration of active ingredient (percentage).

Label-Directed Recordkeeping

Certain pesticide labels require more detailed records than those listed above. For example, dicamba products for use on over-the-top soybean or cotton require extensive documentation.

Applicators should review each product label for any additional recordkeeping requirements prior to use. A sample recordkeeping form for dicamba applications can be found at PPP-119-2021.

Training Records for Noncertified Applicators Using RUPs

Certified and licensed applicators must maintain training records for two (2) years for all noncertified individuals (e.g., mixers, loaders, applicators) they supervise. Each record must include:

1. Name and signature of the noncertified individual.
2. Date of the training session.
3. Name of the trainer.
4. Title of the training (e.g., WPS Pesticide Handler Training or Pesticide Safety Training for Non-Certified Applicators Using RUPs).

For the full list of supervision requirements, visit the Direct Supervision page.

Worker Protection Standard (WPS) Training

Employers or certified applicators must retain WPS training records for two (2) years for any noncertified employee (including handlers, mixers, loaders, and repair personnel) who applies or handles agricultural-use pesticides (including both RUPs and GUPs). Records must include:

1. Name and signature of the noncertified employee.
2. Date of the training.
3. Name of the trainer.
4. Title of the training (e.g., WPS Pesticide Handler Training).

Bulk Pesticide Storage & Containment Records

Facilities that store or handle bulk agricultural pesticides (greater than 500 gallons liquid or 4,000 pounds dry) must retain specific records for inspection by EPA or OISC staff for at least three (3) years. These records include:

Containment Structure & Stationary Container Records

1. Name of the person performing the inspection or maintenance.
2. Date the inspection (monthly) or maintenance was conducted.
3. Conditions observed during inspection.
4. Description of maintenance performed.

Non-Stationary Bulk Container Records

For non-stationary containers (equal to or exceeding 500 gallons or 4,000 pounds) that are not housed within compliant secondary containment, records must include the time period the container remained at each location. These must be kept for at least three (3) years.

Construction Records

Records indicating the construction date of any pesticide containment structure must be retained for as long as the structure is in use, and for three (3) years thereafter.

RUP Dealer Sales & Distribution Records

Any individual or firm that sells Restricted Use Pesticides (RUPs) to certified applicators must register annually with OISC as a RUP Dealer—even if they already hold a pesticide business license.

Dealers must maintain records of all RUP transactions for a minimum of two (2) years. Required information includes:

1. Name of the certified applicator receiving the product.
2. Certification, license, or permit number.
3. Issuing authority (state, tribe, or federal agency), unless certified by the state chemist.
4. Expiration date of the certification/license/permit.
5. Certification categories held by the applicator.
6. Address of the certified applicator or their employer.
7. Date of distribution.
8. Brand name of the product.
9. EPA registration number of the product.
10. Amount of product distributed.
11. Applicable emergency exemption or special local need registration number (if any).
12. Signature or verifiable confirmation of the individual presenting credentials or receiving the product.